Welcome to Virtual Used Car Manager!

Double Your Trade-In Acquisitions.
Guaranteed.

Our Virtual Used Car Manager Trade-in Tracker System will double your
Trade-in Acquisition volume or get your money back. Guaranteed

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Calculate your missed Trade

Brands who love our expertise

The Problem We Solve

CarMax bought nearly 800,000 used cars last year — many could have been yours.

Inconsistent appraisals, weak follow-up, and zero accountability are costing you hundreds of opportunities every month.

1. Inconsistent Appraisals
Stack of appraisal forms with handwritten scribbles and a sticky note next to a smartphone displaying vehicle appraisal details including photos, owner name, phone, VIN, odometer, and condition report.

1. Inconsistent Appraisals

Most appraisals are rushed, incomplete, or missing the basics — photos, VIN accuracy, customer contact, and proper notes. When the information is wrong or inconsistent, the desk can’t make confident decisions and follow-up becomes impossible. This causes dealerships to lose trades they should have won simply because the appraisal wasn’t done correctly.

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2. Weak or Zero Follow-Up
Smartphone screen showing a missed call notification with 'No response' text, next to a funnel icon dripping a drop labeled 'Lost opportunity'.

2. Weak or Zero Follow-Up

When a customer leaves without trading, most dealerships never re-engage them. Meanwhile, CarMax and Carvana aggressively follow up and buy the car within days. Without a structured follow-up process, dealerships lose out on countless opportunities — not because they weren’t willing to make the deal, but because no one reached out

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3. No Accountability or Tracking
Dashboard card with a line graph and scores for Team A, Team B, and Team C next to a file icon with a question mark and the text No data.

3. No Accountability or Tracking

Without visibility into how appraisals are being done, managers can’t see who’s following the process and where opportunities are being lost. Missing photos, delayed appraisals, and incomplete customer info go unnoticed, and valuable trades slip away. A proper tracking and grading system ensures every appraisal is done right and every opportunity is accounted for.

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Process

Manage and Improve in Just 3 Steps

01
Bearded man in a suit raising his fist triumphantly outdoors near modern buildings.
Winning Trade Appraisal
Every appraisal is completed correctly with consistent photos, accurate VIN, and full customer details.
A woman in a light green suit showing a tablet to a man in glasses and a white shirt inside a car showroom.
Grading & Accountability
Select appraisals are graded so staff and managers can improve process and thus acquisition numbers which lead to huge profits
02
03
Person holding a smartphone with digital AI-related graphics and data charts floating above the device.
AI Follow-Up & Deal Recovery
Our proven AI follow-up and acquisition system turns every appraisal into real inventory by re-engaging customers, recovering missed deals, and bringing trades back to your dealership.
Why Sign Up?

What You Get With the System

Standardized Appraisals

Your team completes every appraisal the same way with consistent photos and accurate details.

Real-Time Grading

Every appraisal is instantly graded so managers can see quality, accuracy, and missed opportunities.

AI Follow-Up

Our system automatically reconnects with missed trade-ins to recover deals your team would have lost.

Team Training Built-In

Appraisal Academy teaches every team member to complete a Winning Trade Appraisal in minutes.

Dealership & Rooftop Reporting

Track appraiser performance, lost opportunities, and recovered deals across your entire operation.

Virtual Manager Friendly

A smart dashboard built for modern, remote, or hybrid used-car managers running multiple rooftops.

Flexible Pricing Plans Tailored to Your Unique Needs

All-In-One Acquisition Platform

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Based on rooftops and team size.

What’s included

Winning Trade Appraisal training for your team.

Trade-in Tracker system that converts appraisals into inventory.

Alpha Grade Scorecard for full accountability across your team.

Acquisition dashboards for single stores and dealer groups.

Onboarding, and ongoing optimization included.

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How does it help?

See the Impact on Your Trade-In Acquisition.

Real improvements dealerships experience when they standardize appraisals and automate follow-up.

Cars in a dealership
More Cars Acquired

Win more trades your competitors are stealing from you today.

Car Dealer in front of a car, smiling
Better Appraisal Quality

Stop losing deals because your appraisals are incomplete or sloppy.

Car Dealership, sales person making a deal with customer
Higher Customer Engagement

Get customers to respond and sell to you, not CarMax.

Two people shaking hands, making a deal
Fewer Missed Opportunities

Turn the deals slipping through the cracks into real acquisitions.

FAQs

Frequently Asked Questions

We are often asked...

Do we need to change our entire process?

It depends on your current results. Our system is designed for you to establish goals and hold your team accountable to the process and the results.

How fast can we start seeing results?

Almost immediately. Our system is plug-and-play, designed to begin working right away.

Will my team actually follow this?

Yes. Your appraisals get a score and your team sees the results. Ultimately, there needs to be accountability — and when the process is followed, the results speak for themselves.

Is the guarantee real?

Absolutely. If you do not see measurable results within 21 days, you will get a full refund

Does this help us beat CarMax and Carvana?

Absolutely — and that’s the intention. They win by marketing relentlessly and making the process of getting paid super easy. Most dealerships don’t. They don’t follow up, they don’t have a system in place, and they make getting paid difficult. Our system fixes that.

Still have questions?

Contact one of our experts to find out how we can help your business today.

Get in touch
Testimonials

What our clients say

Don't just take our word for it, see what the awesome people we work with have to say.

"We started using the Trade-In Tracker System and immediately realized how many opportunities we were missing. The AI follow-up brought back deals we had written off, and the grading finally gave me visibility into how my team was appraising cars. Within the first month, our acquisition numbers jumped, and we didn’t increase traffic or spend a dollar more on marketing. This is the first tool I’ve seen that actually increases used-car inventory instead of just talking about it"

Mark Reynolds

Used Car Manager, Westlake Nissan

"As a GM, I’ve tried every CRM automation, appraisal tool, and follow-up workflow you can imagine. Nothing has come close to what this system does. The AI doesn’t miss. It follows up instantly, it exposes the gaps in our process, and it forces consistency without creating more work for my managers. The amount of lost trades we’ve recovered shocked me. This is the first time I feel like we’re actually competing with CarMax and winning"

Samantha Ortiz

General Manager, River City Auto Group

“Across our rooftops, the biggest challenge has always been inconsistency. Different appraisers, different photos, different follow-up habits — it was impossible to track. The Trade-In Tracker System changed that overnight. The scorecards created accountability we’ve never had, and the AI follow-up has generated acquisitions we would never have seen. This platform has become a core part of how we operate. It’s not another tool; it’s an advantage.”

Daniel Lee

Director of Used Vehicle Operations, Horizon Automotive Group